Spot ON Translations

Privacy statement

Download our Privacy Statement here

We handle your (personal) data with care and adhere to the relevant laws and regulations. In this privacy statement, we explain which personal data we process and for what purpose you may provide us with your personal data.

We, Spot ON Translations, attach great importance to the proper management of your privacy-sensitive data.

Personal data is therefore carefully processed and secured by us. We handle your (personal) data with care and adhere to the relevant laws and regulations. In this privacy statement, we explain which personal data we process and for what purpose you may provide us with your personal data.

Purpose of the collection and processing of personal data

Personal data may be provided to us in order to make an offer for your interpretation and translation services and / or for the execution of the services you can provide us with your personal data and those of third parties.

Your personal data will only be used for the purposes for which you have given us your consent. These purposes may be:
- Sending mailings
- Conducting market research
- Performing services
- Informing about new services
- Inviting you to meetings.

If you do not wish to make use of some of our services, or only wish to make limited use of them, you can withdraw your consent. You can withdraw your consent by using the unsubscribe button or by sending an e-mail with the subject "withdrawal of consent" to our general e-mail address

The security of your personal data

For the protection of your personal data, specific privacy requirements apply for our employees and freelancers. They have to sign a secrecy clause before starting their employment or their contract.

In addition, the security of your personal data is further ensured by applying the need-to-know principle in the execution of a service and providing access to your personal data only to those persons who actually work on your request.

Employees and freelancers are also obliged to report any loss of personal data as soon as possible.

Your personal data are secured both in writing and digitally in accordance with the minimum legal requirements. In addition, your personal data will not be kept longer than necessary, unless there is a legal obligation to keep these personal data longer.

When your personal data is no longer required, it will be destroyed or returned to you. The choice is yours. On the form 'request data subject to inspection/correction/deletion or data portability' you have to make a choice.

Your rights under the AVG (General Data Protection Regulation)

You can use the "data subject rights form" to exercise your rights as a data subject under the AVG. You have the following rights under the AVG:
- Right to access your personal data;
- right of deletion;
- right to rectification or limited use of the data collected and processed;
- Right to data portability.

We will process your requests within the statutory time limits and make use of the legal possibilities to either grant or deny your request(s). In case of rejection of your request, we will motivate this.

To cover the administrative costs, a small contribution depending on time and effort may be requested.

Visiting our website

When these web pages are visited, the following data are automatically stored and processed in a protocol for the provision of services: date and time of the page call, URL of the call, browser used (user agent), success or failure of the call (call status), size of data received and sent, runtime.

The processing of these data is necessary for technical reasons in order to make the service available; the data may also be used to compile internal system and usage statistics. However, this does not include data which can be traced back to specific individuals. Insofar as statistics are compiled for the purpose of customising the website, pseudonyms are used for this purpose.

Incidental cookies are used when visiting these web pages. Cookies are stored in your browser in order to increase the quality of the service. The cookies used are so-called "session cookies", which automatically lose their validity after your browser is closed and are deleted depending on the method set in your browser. You can generally prevent the use of cookies by setting this in your browser. However, this may restrict the functionality of the web pages.

Loss of your personal data
Spot ON Translations has taken measures to limit the (possible) loss of personal data (a data leak) to an absolute minimum. Should, despite all measures taken, a data leak occur, in which your personal data has been lost and serious damage to your privacy is to be expected, we will inform you immediately.

Privacy Officer/ FG

We do our utmost to implement these regulations properly. If you still feel that this privacy statement is not or not sufficiently complied with in practice, you can file a complaint with us via our Privacy Officer. The Privacy Officer at Spot ON Translations is: Oetske Gratama.

Personal Data Authority

In case of dissatisfaction with the handling, you can also turn to the Personal Data Authority

Spot ON Translations reserves the right to amend this privacy statement in line with the latest developments in the AVG. You can find the most recent version of the privacy statement on our website.